📍 Location: Barcelona, Spain (Hybrid flexibility available)
💰 Compensation: Competitive, based on experience
📈 Seniority: Senior
🕓 Experience: 3+ years supporting C-level executives in fast-paced, international environments
Executive Assistant to CEO
We’re hiring for a global, tech-driven company seeking a proactive, tech-savvy, and highly organized Executive Assistant to become the right hand of the CEO.
This is a key role at the intersection of strategy and execution – combining 50% business support and 50% personal assistance. You’ll ensure that the CEO’s day runs smoothly, priorities are aligned, and nothing slips through the cracks.
If you thrive in a fast-moving environment, have impeccable attention to detail, and enjoy balancing business priorities with personal requests, this role is for you.
What You’ll Do
- Own and manage the CEO’s calendar, anticipate conflicts, and prioritize strategically.
- Coordinate global travel: flights, visas, accommodations, and logistics.
- Organize and support high-impact meetings, including board sessions and strategy reviews.
- Track follow-ups and deliverables, ensuring ideas turn into actionable results.
- Research, summarize, and present information to support quick, informed decisions.
- Manage elements of the personal agenda, including family logistics and travel plans.
- Handle confidential and sensitive matters with the highest discretion and professionalism.
- Support day-to-day coordination, including errands, appointments, and reservations.
What You Bring
- Proven experience as an Executive Assistant or Personal Assistant to C-level executives.
- Exceptional organizational and multitasking skills – you’re always one step ahead.
- Excellent communication skills in English, Russian, and Spanish (required).
- Tech fluency with tools such as Google Workspace, Slack, and Notion.
- Strong sense of initiative, ownership, and accountability.
- High level of discretion, judgment, and professional integrity.
Why Join?
- Direct collaboration with the CEO, offering unique visibility into strategic decision-making.
- Work in a global, innovative environment where agility and ownership drive results.
- Hybrid flexibility in Barcelona, with a modern and collaborative work culture.
- Competitive compensation package, tailored to experience and skill set.
Interested? Let’s talk. Reach out and we’ll share more about the company, the setup, and next steps.